This position is to provide a pro-active, effective and motivational support to the IHRI/PREVENTION to ensure sound financial management and planning; and to coordinate all support aspects needed for the development of project proposals, contract and grant agreement and will be responsible for budgeting and financial reporting both clinic and office. S/he is also responsible for the complete cycle of financial management for project-specific activities, including grant milestones, budgeting, payments, accounting, financial reporting, sub-recipient financial management, invoice and receipt of clinic and coordination of audits. The post holder will work closely with the Senior Management Team (SMT) and plays important roles in setting up the finance strategy plan, strengthening financial systems development of IHRI/PREVENTION. Grants Managers are tasked with planning and implementing grant programs, preparing budgets, researching funding opportunities, supervising grant staff, monitoring expenditure, identifying support agencies, tracking results, and analyzing financial data.
1. Understands business needs and behaves strategically in leveraging financial process to achieve business goals
2. Develops the related Financial Strategy and ensures implementation in order to improve the financial and accounting systems.
3. Develops the related financial and accounting procedure/guideline and ensures implementation,
announced and training the updated policy provided to all staff.
4. Reviews financial documents and accounting information (e.g. General Ledger accounts, wire transfers, check requests and journal entries) to ensure costs are allowable, allocable and reasonable.
5. Submits monthly financial report with accuracy details to Executive Director and provide to Donor on due date upon the assigned date in the approved contract / agreement.
6. Submits the Research Report of Expenditures (ROE) with accuracy details and on time to Donors included the ad-hoc report.
7. Summarize the Monthly Clinic Income by compare with details in clinic system and lab details.
8. Issues the Invoice and Receipts for clinic, and contract / agreement.
9. Provides expenditure tracking/analysis for all costs incurred by performing variance analysis (Budgets vs. Actuals).
10. Communicates regularly with Research and Program staff in the field regarding budget status.
11. Submits required/requested financial reports to donor(s).
12. Prepares/Reviews cash flow requirements on a monthly basis.
13. Prepare cash reserved report and report to the Executive Director.
14. Prepare financial details, review the contract / agreement details, proposed budget and comments to the Executive Director before commits to Donors.
15. Coordinates with Research / Program staff in completion of the budgeting process.
16. Works with Research / Program coordinators and/or Research / Program officers to resolve problem associated with monthly expenditures and the life-of project budgets.
17. Leads and facilitates management team to conduct the annual budget plan.
18. Provides support in the development of annual budgets.
19. Ensures budget and expenditures are in compliance with donor requirements.
20. Performs periodic site visits to conduct pre-award assessment,
21. Pre-audits on all supporting documents for all payments related to activities funded under IHRI
22. To ensure compliance under donor(s) rules & regulations and follows up on issues identified through site visits and financial reporting reviews.
23. Coordinates with auditors to ensures that findings and recommendations of auditors are followed up.
24. Builds up capacity of Finance, Accounting and Grant team members in accounting, controls, contract/agreement, budgeting, and project financial management.
25. Capacity building among several organization teams and units and professional organizations to resolve problems and initiate enhancements.
26. Provides advices, supports and encourages focal point managers in related areas to settle in and to strengthen staff in their work process related to finance to ensure the strategic & smooth running of overall business and all functions.
27. Acts as a linkage between the finance, accounting, and grant team and other teams in the organization for moving forward to meet the mutual goals and objectives.
28. Communicates in a style that inspires confidence and professionalism and builds credibility with the management team and staff.
29. Performs other tasks as assigned.
1. Bachelor’s or Master’s Degree in Accounting or Finance
2. 10 years of relevant work experience that must reflect the knowledge, skills and abilities listed above
3. At least 3 years experiences in management role
4. Work experience with international NGOs and government organizations will be an advantage.
5. Demonstrate the ability to work collaboratively and productively within a diverse and multicultural environment.
6. Good command of verbal and written communication skills in English and Thai.
7. English language abilities and strong Microsoft Excel skills.
8. Accounting software
9. Relevant government rules and regulations related financial and accounting tasks
10. Financial analysis and reporting skills
11. Grants, Budget monitoring and general ledger skills.
12. Internal control and risk management skills
13. Leadership and team management
14. Efficient resource management (time, finance, and people)
15. Strategic planning and implementing
16. Ability to analyze scenario and manage risks
319 Chamchuri Square Building, 11st Floor, Unit 1109-1116 Phayathai Road, Pathumwan, Bangkok 10330
Only short-list candidates will be notified.
Please send your cover letter, CV and expected salary by email to: recruit@ihri.org . If you need any further information, please contact us via e-mail or phone: 061 868 9651 or visit our website at www.ihri.org
